STUDENT RECORDS
Registrar’s Office
The Registrar’s Office, located in Room 126 of Lambdin Hall, is responsible for (1) maintaining the permanent records of students after they have enrolled, (2) creating class rolls and grade reports, (3) determining graduation lists, (4) providing academic transcripts, and (5) re-admitting former students to the College after an absence of one or more semesters (excluding Summer Semester). This office is the primary contact for continuing and returning students. To contact the Registrar's Office, call (678) 359-5025 or write:
Registrar's OfficeGordon College
419 College Drive
Barnesville, GA 30204
Include the student's name, Gordon College identification number, return mailing address, and current phone number to allow the Registrar’s Office to respond to correspondence easily.
Confidentiality of Records and Rights of Individual Privacy
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.
A student should submit to the Registrar, Division Chair, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the College to amend a record should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the College decides not to amend the record as requested, the College will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the College discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. FERPA authorizes disclosure without the student’s consent in the following cases:
- Directory Information which includes a student’s name, address, telephone number, e-mail address, date and place of birth, photograph, dates of attendance, full/part-time enrollment status, major field of study, degrees, awards and honors received, previous institutions attended, participation in athletic and student activities, and height and weight of members of athletic teams. Students have the right to prohibit the release of their own directory information by advising the Registrar’s Office in writing.
- To school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide a service instead of using College employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Gordon College Foundation; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College.
- Upon request, to officials of another school in which a student seeks or intends to enroll.
- To comply with a judicial order or lawfully issued subpoena.
- To provide results of disciplinary proceedings to an alleged victim of a crime of violence.
- To provide information from Gordon College Department of Public Safety records.
- In the case of a health or safety emergency.
- To parents of dependent students as defined in Section 152 of the Internal Revenue Code of 1986. For purposes of compliance with FERPA, Gordon College considers all students to be independent students unless otherwise indicated with appropriate documentation.
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The right to file a complaint with the U.S. Department of Education concerning alleged failures by Gordon College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Credit by Examination
Gordon College recognizes that learning often results from individual vocational study, advanced placement study, and occupational experiences and offers credit by examination in accordance with the policy below.
CLEP
Gordon College recognizes the College Level Examination Program (CLEP) of the College Entrance Examination Board and awards credit according to regulations listed below.
- Credit hours earned by examination will count toward graduation.
- Credit by examination will not be allowed for a course in which the student has received a grade.
- Credit will not be awarded for an examination taken more than twice.
Contact the Office of Admissions or the Registrar’s Office for a list of the CLEP subject examinations recognized by the College, the minimum scores required for credit, and the amount of credit awarded for each examination. The Registrar’s Office determines acceptance of CLEP courses. Call (678) 359-5025 for specific information.
Advanced Placement
Gordon College requires a minimum score of 3 on Advanced Placement Program Examinations for a student to receive college credit. Contact the Office of Admissions or the Registrar’s Office for a list of Advanced Placement examinations recognized by the College and the amount of credit awarded for each examination. The Registrar’s Office determines which AP courses are accepted by the college. Call (678) 359-5025 for specific information.
International Baccalaureate Diplomas and Certificates
Students who have participated in International Baccalaureate Programs in their high schools are welcomed at Gordon College. In many circumstances, the college is able to award college credit for exemplary performance in IB courses.
If the student did not earn an International Baccalaureate Diploma but did earn a certificate in one or more higher level International Baccalaureate (IB) courses with a score of 4 or better, course credit is awarded by the academic divisions when it is judged that the IB course is equivalent to a course at Gordon.
If the student completed the International Baccalaureate Diploma, the college will examine test results from both standard IB courses and higher level IB courses in all disciplines and award credit according to the following schedule.
| Score | Standard Level | Higher Level |
|---|---|---|
| 4 | 0 | 3-4 |
| 5 | 0-4 | 3-8 |
| 6-7 | 3-8 | 3-12 |
Students who have completed International Baccalaureate diplomas and/or certificates should provide evidence to the Admissions Office of their success in their courses. The Admissions Office will then consult with academic officers and award credit as described above. There will be a maximum of 24 semester hours credit given on the basis of work completed in International Baccalaureate Programs. Students cannot earn credit for the same course on the basis of AP testing and IB course credit.
Readmission of Former Students
Students who have not attended Gordon College for one or more semesters (exclusive of Summer Semester) must file an application for readmission with the Registrar’s Office at least twenty (20) days prior to the beginning of the semester for which readmission is sought. Students applying for readmission who have attended other colleges and/or universities since their most recent enrollment at Gordon must submit an official transcript from each college or university attended to the Registrar’s Office before a readmission decision can be made. Applications for readmission are available in the Registrar’s Office.
To qualify for readmission to Gordon College, a former student must be eligible to return to the most recent college or university attended or have approval from the Gordon College Admissions Committee. If approved by the Admissions Committee, students readmitted to Gordon College after having been placed on academic suspension, probation, etc., by their former institution shall enter on academic probation and shall be subject to Gordon College's academic standards.
For more information or to request an application for readmission, contact the Registrar’s Office.
Request for Transient Study
Gordon College students who wish to attend another college on a temporary basis must request a Letter of Transient Permission by submitting a request form to the Gordon College Registrar’s Office (available in the Registrar’s Office or at ). Students who are eligible for the HOPE Scholarship must also complete the Transient Request for HOPE Scholarship form available at . Students are responsible for applying for admission to the school they wish to attend on a transient basis.
Students must be currently enrolled at Gordon College or be readmitted to Gordon for the term of transient study to receive transient permission. Students who are on Academic Suspension or Learning Support Suspension are not eligible for transient study. Currently enrolled students who receive transient permission before the end of the term will be reviewed after the term has ended for appropriate academic standing. Transient permission will be revoked for students placed on Academic Suspension or Learning Support Suspension at the end of the term.
Students who receive transient permission are allowed only one semester of transient study before returning to Gordon College. It is the student’s responsibility to have an official transcript of the transient courses sent to the Gordon College Registrar’s Office after the courses are completed.
Transcripts
Gordon College will release an official College transcript to a specified third party upon written request from the student to the Registrar’s Office. All transcript requests must include the student’s signature and should contain the student’s Gordon College identification number, most recent semester of attendance, other names used while in attendance at Gordon, and the name and address of the party to receive the transcript. There is no charge for transcripts. Transcripts will not be released for students who have any outstanding obligation to the College.
Verification of Enrollment
To obtain a written verification of enrollment at Gordon College, a student must submit a request for the verification to the Registrar’s Office. A student is defined as anyone who has officially been accepted to Gordon College, registered properly for at least one credit course, and paid all fees required for the semester.